Definitions and interpretation
- Collectively all information that you submit to Cloudfm Group Ltd, via the Website. This definition incorporates, where applicable, the definitions provided in the Data Protection Laws;
- Data Protection Laws
- Any applicable law relating to the processing of Personal Data, including but not limiting to the Directive 96/46/EC (Data Protection Directive) or the GDPR, and any national implementing laws, regulations and secondary legislation, for as long as the GDPR is effective in the UK;
- The General Data Protection Regulation (EU) 2016/679
- Cloudfm Group Ltd, we or us
- Cloudfm Group Ltd. is a Facilities Management company, headquartered in Colchester, England.
- Company registration number 09095504, at the following address: Cloudfm House, 3 Charter Court, Newcomen Way, Colchester, Essex, CO4 9YA
- User or you
- Any third party that accesses the Website, and is either (i) not employed by Cloudfm Group Ltd and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to Cloudfm Group Ltd and accessing the Website in connection with the provision of such services; and
- The Website you are currently using, https://www.cloudfmgroup.com, and any sub-domains of this site unless expressly excluded by their own terms and conditions.
- The singular includes the plural and vice versa.
- ‘including’ is understood to mean ‘including without limitation’.
- Reference to any statutory provision includes any modification or amendment to it.
- For the purposes of the applicable Data Protection Laws, Cloudfm Group Ltd is the ‘data controller’. This means that Cloudfm Group Ltd determines the purposes for which, and the manner in which, your Data is processed.
How we collect Data
- We collect Data in the following ways:
- Data is given to us by you; and
- Data is collected automatically.
Data that is given to us by you
- Cloudfm Group Ltd will collect your Data in a number of ways, for example:
- When you contact us through the Website, by telephone, post, e-mail, social media or any other means.
Data that is collected automatically
- Cloudfm Group Ltd uses ‘LinkedIn Insights Tag’ on the Website, to track website audience and demographic to any LinkedIn ad campaigns run.
- Cloudfm Group Ltd also uses ‘Facebook Pixel’ on the Website, to track website audience and demographic to any Facebook events or ad campaigns run.
- Cloudfm Group Ltd also uses ‘Zoho Sales IQ’ on the Website, to track website audience and demographics.
- Cloudfm Group Ltd also use a plug-in on the Website called ‘HubSpot tracking code’, to track website audience and demographics. The full details of how visitors to our website are tracked through this code can be read here: https://knowledge.hubspot.com/account/how-does-hubspot-track-visitors
- All Visitors to the Website will be presented with a clear message asking them to provide consent (via opt-in) to these cookies and tracking mechanisms, with no scripts loading if consent is not provided by the Visitor.
Keeping the Data secure
- All of the above information is held securely, and information is only used in the context of the specific processing purpose, and by individuals with the relevant rights of access to that information. We will not transfer your data outside of the EEA.
- Technical and organisational measures include measures to deal with any suspected data breach. If you suspect any misuse or loss or unauthorised access to your Data, please let us know immediately by contacting us via this email address email@example.com.
How Long do We Keep Information?
- Any data deleted in relation to Website based requests will be permanent, with no record retained in any backup or offline copy.
Links to other websites
- The right to be informed
- You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we’re providing you with the information in this Policy.
- The right of access
- The right to rectification
- You are entitled to have your information corrected if its inaccurate or incomplete.
- The right to erasure
- This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are legal exceptions to this rule.
- The right to restrict processing
- You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in the future.
- The right to data portability
- You have rights to obtain and reuse your personal data for your own purposes across different services. For example, if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between our IT systems and theirs safely and securely, without affecting its usability.
- The right to object to processing
- You have the right to object to certain types of processing including processing for direct marketing or, if you no longer want to be contacted about potential opportunities.
- The right to lodge a complaint
- You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.
- The right to withdraw consent
- If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is deemed unlawful).
If You Wish to Exercise Your Rights
If you wish to exercise any of the rights under the terms of GDPR, as set out in the sections above, then please write or email, stating clearly which right(s) you wish to exercise:
Data Protection Officer
Cloudfm Group Limited
3 Charter Court
We will acknowledge your letter / email and will respond to the request within the required statutory period.
If you feel that your data has not been handled correctly, or you are unhappy with our response to any requests you have made to us regarding the use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office. You can contact them by calling 0303 123 1113, or by going online at www.ico.org.uk/concerns.
Policy Review / Update